CORE PURPOSE OF JOB

The purpose of this post is to provide professional secretarial and administrative support to the Director of the Business School.

KEY PERFORMANCE AREAS

• Arrange and type all documentation including letters, reports, agendas, and minutes for the school.
• Manage all enquiries from both internal and external parties, including the receiving of visitors.
• Implement and maintain a systematic filing system.
• Manage the diary of the Director.
• Make travel, accommodation, and venue arrangements.
• Compile and distribute all necessary documents related to the meetings to relevant parties.
• Handle all incoming and outgoing correspondence.
• Assist the Director with academic and research administration.
• Assist with the managing of inventories, including stationary.
• Assist with the financial management of the school.
• Loading short term contracts, requesting ICT services and submitting claim forms

CORE COMPETENCIES

• In-depth understanding of secretarial and administrative functions within the HE environment.
• Strong verbal and written communication skills.
• Minute taking skills.
• Strong interpersonal skills.
• The ability to use own initiative.
• A good code of ethics and of maintaining confidentiality.
• Strong computer skills (ITS, MS Office (word, excel, power point, publisher), Internet, e-mail, etc.)
• Budgeting and financial management skills.
• Time management.
• Knowledge of applicable university polices and protocols

REQUIREMENTS

In order to be considered for appointment to this post, candidates should possess a grade 12 certificate.

A minimum of two to five years work-related experience within Higher Education, in a secretarial or departmental administration position.

Proven experience with procurement systems. 

Proven experience with ITS integration (or similar) systems.