CORE PURPOSE OF JOB

The purpose of this post is to provide professional secretarial and administrative support to the Director of the School at large.

KEY PERFORMANCE AREAS

• Arrange and type all documentation including letters, reports, agendas, and minutes for the school.
• Manage all enquiries from both internal and external parties, including the receiving of visitors.
• Implement and maintain a systematic filing system.
• Manage the diary of the Director.
• Make travel, accommodation, and venue arrangements.
• Compile and distribute all necessary documents related to the meetings to relevant parties.
• Handle all incoming and outgoing correspondence.
• Assist the Director with academic and research administration.
• Assist with the managing of inventories, including stationary.
• Assist with the financial management of the school.
• Assist and provide support relating to the Marketing functions of the Faculty.
• Assist and provide support relating to the academic functions pertaining to the Higher Certificate qualification.

CORE COMPETENCIES

• In-depth understanding of secretarial and administrative functions within the HE environment.
• Strong verbal and written communication skills.
• Minute taking skills.
• Strong interpersonal skills.
• The ability to use own initiative and be proactive.
• A good code of ethics and of maintaining confidentiality.
• Strong computer skills (ITS, MS Office, Word, Excel, Power Point)
• Budgeting and financial management skills.
• Time management and the ability to meet tight deadlines.
• Ability to work under pressure.
• Knowledge of applicable university policies and procedures.
• Knowledge of the postgraduate system

REQUIREMENTS

In order to be considered for appointment to this post, candidates should possess:

• A grade 12 certificate.
• A minimum of two to five years work-related experience within Higher Education as a secretary or departmental administration position.
• A relevant diploma will be an added advantage.
• Candidate must have a valid code 08 driver’s license.
• The candidate must have relevant knowledge of the administrative systems and processes as it relates to academic administration with specific reference to postgraduate research management and communication systems.